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Shri Sidddharameshwar Education Trust

S.G.Balekundri Institute of Technology

Approved by AICTE | Affiliated to VTU | NBA Accredited

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SGBIT BELAGAVI  ·  GOVERNANCE

Institutional Policies

AICTE | VTU | UGC Compliant | Reviewed Annually by Governing Council

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Academic Student Welfare HR & Faculty Financial IT & Library Review & Contact
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Academic Policies Student Welfare HR & Faculty Financial Policies IT & Library Review & Contact
Regulatory Framework
AICTE Approved
VTU Affiliated
UGC Compliant
NAAC / NBA Aligned
GC Ratified Annually
IQAC Reviewed
6+
Policy Domains
2025
Last Reviewed
4
Regulatory Bodies
GC
Governing Council

S G Balekundri Institute of Technology (SGBIT), Belagavi, is committed to transparent, equitable, and accountable governance. All institutional policies are framed in strict compliance with directives of AICTE, VTU, UGC, NAAC, NBA, and the Government of Karnataka. Policies are reviewed annually by the Internal Quality Assurance Cell (IQAC) and ratified by the Governing Council to ensure relevance, fairness, and legal compliance.

These policies govern academic excellence, student welfare, faculty development, financial integrity, and campus safety — forming the backbone of SGBIT's commitment to quality education and holistic development.

Academic Policies

Governing teaching, learning, evaluation, and student academic conduct

PolicyKey ProvisionsAuthority
Attendance PolicyMinimum 75% attendance mandatory per subject. Students below threshold are debarred from VTU semester examinations. Medical exemptions considered with documentary proof (up to 10% condonation by VTU).VTU Regulations
Evaluation PolicyContinuous Internal Assessment (CIA): 50 marks; VTU Semester Exam: 100 marks (scaled to 50). Total: 100 marks per subject. Lab: Internal 50 + VTU 50. Failing criteria: < 40% aggregate and < 35% in SEE.VTU / AICTE
Academic Integrity & Anti-PlagiarismAll research submissions, projects, and assignments are screened via anti-plagiarism tools. Similarity index must be below 10%. Violations attract disciplinary action from warning to cancellation of submission.UGC / SGBIT IQAC
Supplementary Examination PolicyStudents who fail in up to 3 subjects in the final semester are eligible for supplementary exams as per VTU schedule. Re-registration required.VTU
Lateral Entry PolicyDiploma holders admitted to 3rd semester via Karnataka DCET; B.Sc. graduates to specific departments as per DTE Karnataka norms.DTE Karnataka

Student Welfare & Conduct Policies

Ensuring a safe, inclusive, and supportive campus environment

PolicyKey ProvisionsAuthority
Anti-Ragging PolicyZero-tolerance policy in strict compliance with UGC Regulations, 2009. Anti-Ragging Committee constituted. Complaints addressed within 7 days. Punishments range from suspension to expulsion and FIR. Helpline: 1800-180-5522.UGC / Supreme Court
Prevention of Sexual Harassment (POSH)Internal Complaints Committee (ICC) constituted as per POSH Act, 2013. Confidential inquiry process within 90 days. Applies to all staff, faculty, students, and visitors.POSH Act, 2013
Grievance Redressal PolicyStudent Grievance Redressal Committee resolves academic and non-academic grievances. Online grievance portal available. Resolution within 15 working days. Escalation to Principal → Management committee.UGC Regulations, 2012
Scholarship PolicySC/ST/OBC scholarships: 100% fee reimbursement through Karnataka Government. Minority scholarships processed through NSP portal. Merit scholarships for SSET top rankers. Endowment scholarships for economically weaker students.Govt. of Karnataka / SSET Trust
Code of ConductStudents must adhere to dress code, punctuality, campus etiquette, and digital responsible use policy. Mobile phones restricted in classrooms and labs. Academic dishonesty, violence, and substance use are grounds for disciplinary action.SGBIT Governing Council

HR & Faculty Service Policies

Governing faculty recruitment, development, and service conditions

PolicyKey ProvisionsAuthority
Recruitment PolicyAll faculty appointments through transparent merit-based selection with a duly constituted Selection Committee. AICTE qualification norms strictly followed. Reservation norms (SC/ST/OBC/EWS) adhered to per Karnataka Government orders.AICTE / VTU / GOK
Faculty Development PolicyFaculty encouraged to pursue Ph.D., attend FDPs, STTPs, workshops, and present at conferences. Study leave with salary for Ph.D. scholars. Minimum 2 FDPs per faculty per year. Seed money for research projects.SGBIT Management / AICTE
Leave PolicyEarned Leave (EL): 15 days/year; Casual Leave (CL): 12 days/year; Medical/Sick Leave (ML): 10 days/year; Maternity Leave: 180 days (as per Maternity Benefit Act); Paternity Leave: 10 days; On-duty for academic events.Govt. of Karnataka / SSET Trust
Performance Appraisal PolicyAnnual self-appraisal submitted by March 31 each year. HOD evaluation with KPIs: teaching quality (PBAS), research output, institutional contribution, student feedback. Linked to annual increment and career progression.SGBIT IQAC
Intellectual Property PolicyPatents, publications, and innovations with SGBIT resources attributed to the institution. Revenue sharing: 60% inventor, 40% institution. Faculty encouraged to file patents through KSCST/DST.SGBIT Governing Council

Financial & Procurement Policies

  • Fee Structure: Tuition fees approved annually by the Fee Regulation Committee (FRC), Government of Karnataka. Fee once paid is non-refundable except as per UGC cancellation guidelines.
  • Procurement Policy: Purchases up to ₹10,000 — direct procurement; ₹10,001–₹1,00,000 — minimum 3 quotations; above ₹1,00,000 — Governing Council approval and tender process.
  • Audit & Accounts: Annual accounts audited by a Chartered Accountant empanelled by the SSET Trust. Internal audit conducted quarterly. Utilisation Certificates submitted to AICTE within due dates.
  • Scholarship Endowment: Funds received for scholarships and endowments maintained in a ring-fenced account, disbursed through a Scholarship Committee chaired by the Principal.
  • Anti-Corruption & Ethics: Zero tolerance for bribery and financial misconduct. Complaints to be filed with the Principal confidentially. Whistleblower protection guaranteed.
  • Budget Approval: Annual budget prepared by Finance Officer, reviewed by Finance Committee, and approved by Governing Council before April 1 each academic year.

IT, Library & Infrastructure Policies

  • IT Usage Policy: Campus Wi-Fi and computer lab access limited to registered students and staff for academic purposes. Misuse, hacking, and unauthorized access lead to immediate suspension of privileges and disciplinary action.
  • Data Privacy Policy: Personal data of students, faculty, and staff collected only for academic and administrative purposes. Stored securely and not shared with third parties without consent, in line with IT Act, 2000 and DPDP Act, 2023.
  • Library Policy: Books issued for 14 days; reference books for 1 day. Overdue fine: ₹2/day per book. Digital library resources accessible via campus network 24×7. Loss of books charged at double the current price.
  • E-Resource Policy: NPTEL, VTU e-learning portal, DELNET, Shodhganga, and subscribed journals accessible from campus and via VPN. Downloads for personal academic use only; redistribution prohibited.
  • Infrastructure Maintenance: Preventive maintenance schedule for all labs, equipment, and civil infrastructure. Labs upgraded as per AICTE norms every 5 years or as technology mandates.

Policy Review, Compliance & Contact

Annual review by IQAC · Ratified by Governing Council

  • Review Authority: All institutional policies are reviewed annually by the IQAC (Internal Quality Assurance Cell) and ratified by the Governing Council.
  • Regulatory Framework: Policies are aligned with AICTE, VTU, UGC, NAAC, NBA, Government of Karnataka, and central government directives.
  • Effective Date: Current policies effective from Academic Year 2025–26 onwards.
  • Access to Policy Documents: Physical copies available at the Administrative Office. Soft copies available on request: principal@sgbit.edu.in
  • Grievances & Suggestions: Contact the IQAC Coordinator at iqac@sgbit.edu.in or the Administrative Office: (0831) 2407172
  • Statutory Disclosures: Mandatory Disclosure as per AICTE norms published separately at the Mandatory Disclosure section.
Need a Policy Document?

Physical and digital copies of all policy documents are available at the Administrative Office or via email request.